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Homelessness reduction privacy notice

Your privacy is very important to South Holland District Council.

South Holland District Council is the Data Controller responsible for the personal information you may provide in relation to the collection of data for the homelessness reduction programme. Our Data Protection Officer can be contacted by phone on 01775 761161, via email or by writing to us at Legal Services, South Holland District Council, Priory Road, Spalding, Lincolnshire, PE11 2XE.

Your data may be processed by Public Sector Partnership Services Ltd (PSPS), formerly known as Compass Point Business Services, a company owned by East Lindsey and South Holland District Councils. PSPS's Data Protection Officer can be contacted via email, by phone on 01507 613303, or in writing to Data Protection Officer, Public Sector Partnership Services Ltd, Tedder Hall, Manby Park, Louth, Lincolnshire, LN11 8UP.

The Ministry of Housing, Communities and Local Government (MHCLG) wants to learn more about what causes homelessness and how well homelessness services meets people's needs.

Aim of the homelessness study

By carrying out this research, MHCLG aims to find out whether:

  1. housing services prevent homelessness
  2. people return for help and/or move regularly
  3. homelessness programmes, such as Housing First, reduce homelessness
  4. there are other causes of homelessness and outcomes, such as poor health.

To do this, MHCLG wants to link information about you and others in your household together with other information, including your homelessness application and past and future information on your use of services and benefits.

MHCLG will use your personal information to gather the right data held by other government agencies. The personal information they'll use are your:

  • name
  • date of birth
  • gender
  • last known address
  • National Insurance number (if known).

Any information you provide will not be used to make any decisions about what benefits you get, services you use, now or in the future, or used to identify fraud.

Data collection

We want to collect data on all people asking for help with homelessness. At your assessment you will be asked questions about:

  • your experiences of homelessness
  • your support needs
  • whether you have spent time in local authority care, and your current employment status.

Data management

Your information will only be used for research and will be anonymised so the researchers will not know whose data they have. We will send your information to MHCLG using a secure IT system.

Your personal information (as above) will be used to identify data collected as part of your assessment and linked to information held by other government departments:

  • Department for Work and Pensions (DWP) - to see what benefits you have received and whether you have been employed
  • Ministry of Justice (MOJ) - to see what contact you may have had with the criminal justice system
  • Department for Education (DfE) - to see when your child has been in school, how well they are doing at each Key Stage and whether they are a Child in Need.

Your personal information will be kept strictly confidential and separately from all the other information in a secure, password-protected document on a computer system. You will be assigned a unique reference number, so that even though a researcher will see all your information, they will not be able to know it is you.

Length of time information is kept

DWP, DfE and MOJ will only keep your personal information for a month and will not keep records showing you were part of this research.

MHCLG will keep your personal information for five years.

We will only use your data within the terms of data protection laws, will delete your data securely and only keep it for as long as necessary. We will review dates for keeping personal data in the future and if necessary update these privacy notices.

To legally share data for this research, local authorities and MHCLG will rely on the Digital Economy Act 2017. The collection of personal information by MHCLG for this project is compliant with data protection legislation. Your local authority will collect your personal data under the public task basis (in this case to provide housing services) and agree to share this data with MHCLG under the public task basis (in this case to reduce homelessness). MHCLG will rely on the following reasons for processing personal data and additional special category data below:

  • A. Lawful basis for processing personal data under Article 6.1 GDPR. The processing is necessary for this reason:
    • (e) Public task: the processing is necessary to perform a task in the public interest or for official functions, and the task or function has a clear basis in law.
  • B. Additional condition for processing special category data under Article 9(2) GDPR. Special category personal data may be processed if:
    • (g) processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.
  • C. The DPA 2018 will provide a lawful basis to process criminal offence data (as required by Article 10 GDPR).

Your rights

You have the right to access your data and correct any inaccuracies. For further details of your rights please contact the Data Protection Officer or go to our data protection policy for a more detailed explanation. Please also see our privacy policy for our full privacy policy.

The final results will be published on the main government website. You will not be identified in any of the report.