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Bookings privacy notice

What this Privacy Notice covers

Your privacy is very important to South Holland District Council.

South Holland District Council is the Data Controller responsible for the personal information you may provide in relation to the booking of Community Centres, Guest Rooms and Meeting Rooms. Our Data Protection Officer is John Medler and can be contacted by phone on 01775 761161, via email or by writing to: Data Protection Officer, South Holland District Council, Priory Road, Spalding, Lincolnshire, PE11 2XE.

Your data may be processed by Public Sector Partnership Services Ltd (PSPS), formerly known as Compass Point Business Services, a company owned by East Lindsey and South Holland District Councils. PSPS's Data Protection Officer can be contacted via email, by phone on 01507 613303, or in writing to Data Protection Officer, Public Sector Partnership Services Ltd, The Hub, Mareham Road, Horncastle, LN9 6PH

Why we need your personal data

Your information will be used to complete bookings at Council owned properties. The legal basis for processing your data Article 6.1(b) of the General Data Protection Regulations, as processing is required for the performance of a contract.

How your data is used

We will use your information for the purpose of completing bookings at Council owned properties.

We may also share this information with other bodies responsible for detecting and preventing fraud or auditing and administering public funds as required by law.

We may also get information about you from certain third parties, or give them information to ensure the information is accurate and to prevent/detect crime and protect public funds. This includes Credit Reference Agencies, Police, Electoral Registration, HMRC and Land Registry.

We will not disclose your personal information to third parties for marketing or sales purposes or for any commercial use, and we will not use your personal data in a way which may cause you harm.

How long the information is kept for

We will keep your details for the period for which the booking is made and until we have confirmed that no rechargeable damage has been made.

Your rights

You have the right to access your data and correct any inaccuracies. For further details of your rights please contact the Data Protection Officer or go to our website for a more detailed explanation, please see our data protection policy and privacy policy.