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Economic Development and Inward Investment Privacy Notice

What this Privacy Notice covers

Your privacy is very important to South Holland District Council.

South Holland District Council is the Data Controller responsible for the personal information you may provide in relation to the compiling and managing of a Business Database in order to advise and facilitate inward investment, business growth and support. Our Data Protection Officer can be contacted by phone on 01775 761161, via email or by writing to us at Legal Services, South Holland District Council, Priory Road, Spalding, Lincolnshire, PE11 2XE.

Why we need your personal data

Your information through the replies provided in South Holland District Council's Survey Monkey Business questionnaire will be processed through use of the Survey Monkey app and will be used to advise, support and manage relationships for business support, growth and investment. The legal basis for processing your data is Article 6.1(b) of the U.K General Data Protection Regulation, namely that processing is required for the performance of a contract. When you initially make contact with us we may process your information under Article 6.1(a), which is by your consent.

Where we process your data as part of a Business Improvement District project or similar projects that aim to support businesses within the district,  we process your data under Article 6.1(e) of the U.K General Data Protection Regulation, namely in the exercise of our official authority to perform public tasks.

How your data is used

The data is stored and used to enable continued advice, support and to manage business relationships.

The council has a duty to protect the public funds it administers and may use information held about you for all lawful purposes, including, but not limited to:

  • prevention and detection of fraud
  • matching data with electoral registration records and
  • protecting public funds in investigating misuse of public money.

The council is required by law to participate in National Fraud Initiative (NFI) data matching exercises. Council Tax information may be provided to the Cabinet Office for NFI purposes and will be used for cross-system and cross-authority comparison for the prevention and detection of fraud.

We may also share this information with other bodies responsible for detecting and preventing fraud or auditing and administering public funds as required by law.

We may pass your information to other agencies or organisations such as HM Revenues and Customs, and debt enforcement agencies, as allowed by law.

We may check information you have provided or information about you that someone else has provided, with other information we hold. Sources of information include landlords, letting agents, estate agents, medical professionals, care homes and other Councils.

We may also get information about you from certain third parties, or give them information to ensure the information is accurate and to prevent/detect crime and protect public funds. This includes Credit Reference Agencies, Police, Electoral Registration, HMRC and Land Registry.

We may share information with other organisations such as Citizens Advice, where we have your consent and it is in your interest.

For Business Improvement District projects or similar projects that aim to support businesses within the district,we may share information with business partners/organisations in order to support us with the provision of feasibility studies.

We will not disclose your personal information to third parties for marketing or sales purposes or for any commercial use, and we will not use your personal data in a way which may cause you harm.

How long the information is kept for

The data will be held during the term of the contract or consensual business relationship and thereafter will be deleted within 2 months. This also applies to data as part of the Business Improvement District or similar projects as highlighted above.

Your rights

You have the right to access your data and correct any inaccuracies.  For further details of your rights please contact the Data Protection Officer or go to our website for a more detailed explanation.

Please see our website for our full privacy policy.