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Event Planning

Help and advice on Organising an Event

Town Centre event

Planning an event can be great fun for you and your community. 

However, there are many elements to be considered to make your event safe and successful. 

The Lincolnshire Event Safety Partnership (LESP) are able to offer specialist advice through their website on Health and Safety and further information on planning your event in order to make sure that public safety is always a major priority.

The LESP Handbook gives lots of advice and information, from Risk Assessments and Health & Safety to First Aid and Evacuation Routes which can be downloaded from the LESP website together with other event guidance and documents templates. 

Early planning is the key to a successful event.  Listed below are some of the elements that should be considered when organising events:

*  Licensing - temporary event notices for music/entertainment and alcohol
*  Highways - road closures
*  Risk assessment
*  Insurance
*  First Aid
*  Children and vulnerable persons
*  Stewards, security and marshalls
*  Temporary structures
*  Barriers
*  Evacuation
*  Communications
*  Fire Safety
*  Requirement for Police
*  Food Hygiene
*  Environmental issues
*  Booking Council owned land/open space

For larger scale events, LESP may take a more active role and you may be required to attend a Safety Advisory Group (SAG) meeting where all agencies from LESP can offer support to organisers.

If you require any further help, please contact the Community Development Team on 01776 761161 or email:

Other Useful Links:

HSE Event Safety Guide
HSE Frequently Asked Questions
Department of Communities and Local Government
The Street Party Site
Big Lunch
Lincolnshire Community and Volutuntary Service - Volunteers
Lincolnshire County Council (Events on the highway and street parties)
The 'Can Do' Guide to organising and running voluntary and community events

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